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Town Hall Meeting - September 22, 2007 - Meeting Notes

SAN DIEGO BURNER COMMUNITY

TOWN HALL MEETING NOTES

Saturday, September 22, 2007

Kit Carson Park, Escondido, CA

Meeting
began around 2:30pm and ended at 4pm. Sparky facilitated (with a feather!).

Estimated
participants: 35-40, despite sporadic rainfall.

 

BACKGROUND

  • Identified
    LLC Board Members: Gadget, Taz, Captain Storm, Smokeblower (Sas has
    removed himself from the Board); Board accepting nominations and
    volunteers and will select 1-2 to bring total number of Board members to 6
  • Identified
    Regional Representatives: Gadget, Captain Storm, Smokeblower
  • Gadget
    shared that LLC was formed in November 2006 or so (mainly) to be able to
    secure event insurance and have liability moved from himself to the LLC
    Board
  • Gecko
    and Fierce shared that the first Decompression party they attended was held
    in Valley Center in 2003 with about 100 participants; about 300 were on
    the SDBM yahoo discussion list then (over 1000 now).

 

LEADS

  • Identified
    Team Leaders for fall 2007 Decompression: Gadget, Volunteer Coordinator; Taz,
    Fire Coordinator; Sparky, Earth Guardians and Recycling Program; Sas,
    Rangers; Fierce, Secret Sculpture Project; Brutus, Sound Coordinator; Crisco
    and Alchemist, Website (fuegodelosmuertos.com); Prof. Lust and Smokeblower,
    Greeters/Parking; Jason Murphy, City Planner and Art and Theme Camp
    Placement
  • Volunteers
    needed for the following teams: Greeters/Parking; Center Camp

DECOMPRESSION

  • Reviewed
    fall 2007 Budget (see separate document); the LLC Board’s goal is to have
    enough balance to cover insurance deductible of $8000-9000
  • Discussed
    2007 ticket prices and ticket distribution policies
    • Consensus was to set advance ticket price at $35 thru 10/15; then $45 tickets thru 10/18, when all ticket sales close
    • MOTION PASSED to not sell tickets at the gate (online
      sales only)
    • MOTION DECLINED to sell tickets at offsite venue before or
      during event
    • MOTION PASSED to provide a flyer for those turned away at
      Greeter Station to inform people about Burning Man and the regional event
      and website
  • Before
    discussion to change event name could begin…
    • MOTION PASSED to delay discussion regarding changing the name of
      Fuego de los Muertos (So Cal’s Decompression to be held October 19-21)
      until the next Town Hall Meeting
  • Discussed
    policy regarding allowing persons under 21 to attend Decompression
    (current policy was to require a guardian for anyone under 21 to attend).
    This was changed to new policy based on…
    • MOTION PASSED (subject to property owner Hisham’s agreement) to
      have 3 levels of entry below identified by different color wristbands; if
      18 or over, Driver’s License or picture ID to be shown at Greeters
      Station (no Passports)
    1. UNDER 18 allowed with a Guardian (to be identified on child’s
      wristband)
    2. 18-21 allowed all access; color wristband will identify (to
      reinforce no one under 21 being served an alcohol beverage)
    3. OVER 21 allowed all access; color wristband will identify as OK
      to serve alcohol
  • Discussed
    preferences for music levels and night and establishing a quiet area;
    Brutus described current plans to design Center Camp Sound Stage so that
    lowering bass at 2am would not hamper dancers’ desires to dance until sunrise
    • MOTION PASSED to trust Brutus and Sound Stage team
  • So-Cal
    Decom is held the 3rd weekend in October. This date is based on
    San Francisco’s Decom being held on Columbus Day weekend and Los Angeles ’ Decom being on the following weekend; So-Cal Decom follows these two
    • MOTION PASSED to set the dates of So-Cal Decompression to be the
      3rd weekend in October each year (October 19-21, 2007; October
      17-19, 2008)

 

BURNERS
WITHOUT BORDERS (BWB)

  • Gadget
    asked if there was interest in pursuing something along the lines of BWB
    and a few ideas were discussed (e.g. helping wildfire victims,
    contributing to Borrego Springs as the nearest town to our event);
    Smokeblower shared that the video Burners on the Bayou (re BWB) would be shown
    that evening at P’Uhoana ??
    • MOTION PASSED for _Greg to set up meeting to discuss this matter
      further

 

OTHER
BUSINESS

  • Smokeblower
    asked if there was interest in the community pursuing other interests
    (e.g. a warehouse in San Diego for building projects); Taz stressed that a
    project of this type would not be set up by the LLC Board
    • MOTION PASSED to table this discussion

 

FUTURE
TOWN HALL MEETINGS

o      
MOTION
PASSED to have Town Hall Meetings Quarterly and to have the fall meeting in
mid-September

 

Submitted
by Lynn 9/24/07 (email changes to DC Lynn)